2. How do I make a complaint?
2.1 In the first instance, it may be helpful to contact the person who is working on your case (if applicable) to discuss your concerns, and we will do our best to resolve any issues at this stage.
2.2 If you are not content, you should then raise any concerns with the Head of Department.
2.3 If the Head of Department cannot resolve the matter to your satisfaction, please contact the Complaints Partner, Nigel Bourne (or if the complaint concerns Nigel Bourne, please contact the Managing Partner, Andrew Lowe).
2.4 You can contact us in writing (by letter, fax or email) or by telephone, as follows:
Telephone: 01256 844888
Fax: 01256 330933 (any faxes received may be seen by other members of staff in order to ascertain the correct recipient)
Write to: Lamb Brooks LLP, Victoria House, 39 Winchester Street, Basingstoke, RG21 7EQ
Email: firstname.lastname@example.org or email@example.com
2.5 To help us to understand your complaint and so we do not miss anything, please tell us:
2.5.1 your full name and contact details
2.5.2 what you think we have got wrong
2.5.3 what you hope to achieve as a result of your complaint, and
2.5.4 your file reference number (if you have it)
2.6 If you require any help in making your complaint, we will try to help you.
3. How will you deal with my complaint?
3.1 We will write to you within two working days, acknowledging your complaint and enclosing a copy of this policy. We will also record your complaint in our complaints register.
3.2 We will investigate your complaint, which usually involves: reviewing your complaint, reviewing your file(s) and any other relevant documents, and speaking with the person dealing with your matter.
3.3 We may also need to ask you for further information or documents. If so, we will ask you to provide the information within a specific period of time.
3.4 We will update you on the progress of your complaint at appropriate times.
3.5 We may also, if appropriate, invite you to a meeting to discuss your complaint. You do not have to attend if you do not wish to do so, or if you are unable to. We will be happy to discuss the matter with you over the telephone.
3.6 We will write to you at the end of our investigation to tell you what we have done and what we propose to do to resolve your complaint. Where possible, we will aim to do this within 21 days of the date of our letter of acknowledgement.
4. What if I am not satisfied with the outcome?
4.1 If you are unhappy with the outcome of our complaints handling procedure, please first let us know and we will review the matter.
4.2 If you are still unhappy, you can ask the Legal Ombudsman to look into your complaint. You can contact the Legal Ombudsman:
By post: PO Box 6806, Wolverhampton, WV1 9WJ
By telephone: 0300 555 0333, or
By email: firstname.lastname@example.org
4.3 You must usually refer your complaint to the Legal Ombudsman within six months of our final written response to your complaint and within six years of the act or omission about which you are complaining occurring (or within three years of you becoming aware of it). Further details are available on the website: www.legalombudsman.org.uk.
4.4 Alternative complaints bodies (such as Ombudsman Services https://www.ombudsman-services.org/) exist which are competent to deal with complaints about legal services should both you and our firm wish to use such a scheme. We have, however, chosen not to adopt an ADR process. If, therefore, you wish to complain further, you should contact the Legal Ombudsman.
5. What will it cost?
5.1 We will not charge you for handling your complaint, but if we have issued a bill for work done on the matter and all or some of the bill is not paid, please note that we may be entitled to charge interest on the amount outstanding.
5.2 The Legal Ombudsman service is free of charge.
Lamb Brooks LLP
39 Winchester Street
f: 01256 330 933
© Lamb Brooks is authorised and regulated by the Solicitors Regulation Authority - SRA No 559661.
Lamb Brooks LLP (registered at Companies House OC363909) whose registered office address is: Victoria House, 39 Winchester Street, Basingstoke, Hampshire, RG21 7EQ
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